Role of a Company Secretary
The Singapore Companies Act requires all companies is to appoint a qualified company secretary within 6 months of its incorporation date.
The Company Secretary plays a crucial role in the company’s incorporation.- The company secretary must be a Singapore resident
- If at the time of incorporation there is only one director, that lone director is not allowed to act as the Company Secretary.
A company secretary typically assists the members and officers of the company with the following matters:
- Maintaining the statutory registers
- Assisting the company in its compliance with Singapore Companies Act
- Taking note of various statutory deadlines and taking responsibility when it comes to statutory compliance
- Ensuring that the company files statutory information accurately and promptly
- Preparing essential corporate resolutions
- Administers and checks the company’s compliance with Singapore regulations, keeps registers, organizes and records the minutes of meetings, sends out notices and other administrative duties.
- Handles mandatory procedural matters necessary in managing a locally incorporated company.
- Attending to routine secretarial filing
- Formation of Singapore and offshore companies
- General corporate advisory
- Monitoring of filing deadlines
- Reviewing and preparation of minutes and resolutions
- Reviewing and preparation of corporate legal documents
- Preparation of Annual General Meeting and submission of Annual Return
- Filing of annual returns (XBRL)
- Striking off of company and liquidation
- Update of registers and minutes book
- Nominee Director services